Position Summary

The position of Facilities Representative is established to provide support to ensure the courteous and efficient operation of the credit union’s facilities, corporate purchasing, security and mailroom functions. Maintain quality service standards set by the organization.

Essential Duties and Responsibilities

• Respond to Facilities Department inquiries, process daily facility requests through internal Facility Management Software System for maintenance and repair of the credit union’s Operations Center and branch offices to include scheduling service, monitoring vendor activities and coordinating vendor access as appropriate.
• Provide excellent internal and external customer service on a daily basis, while prioritizing customer needs.
• Provide reservation and event management related to setup for internal and external events as needed.
• Receive and process incoming and outgoing mail. Sort mail and parcels and deliver to appropriate branch location as received.
• Learn and apply emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.
• Maintain Facilities/Shipping area to ensure it’s clean and organized.
• Support sustainability initiative; monitor & record energy consumption of Operations Center.
• Process name tag and name plate orders timely for newly hired or newly promoted individuals.
• Identify opportunities to provide existing services in a proactive and efficient manner. Maintain in-house supply and forms inventories, ordering, purchasing, distribution, storage and disposal.
• Review/monitor security logs, alarm code changes, key logs and update electronic files.
• Assist members of the Facilities/Admin team with support as assigned.
• Manage invoicing for Purchasing as directed by Accounting and the SVP, HR/Facilities. Stamp, code and process invoices.

Other Duties & Responsibilities

· Perform other duties as assigned.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear.The employee is frequently required to stand and reach with hands and arms.The employee is occasionally required to walk; sit; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

Minimum Qualifications (Education, Experience, Skills)

• High school diploma or equivalent.
• Working knowledge in purchasing, facilities or property management or 6 months of internal SDCCU experience.
• Ability to work independently with minimal supervision in a fast paced environment, while maintaining a flexible demeanor.
• Strong computer skills, including Word/Excel/Outlook.
• Strong organizational and problem solving skills.
• Effective written and oral communication skills.